Modern Mind Clinic
Effective Date: February 26, 2026
Modern Mind Clinic (“we,” “us,” or “our”) is committed to protecting your privacy and safeguarding your personal and health information. This Privacy Policy explains how we collect, use, disclose, and protect information obtained through our website https://www.modernmindclinic.com/ and through our clinical services.
This policy is intended to comply with applicable federal and state privacy laws, including the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), where applicable.
1. Information We Collect
A. Information You Voluntarily Provide
We collect personal information that you voluntarily provide through our website or during clinical interactions, including:
- Name
- Phone number
- Email address
- Mailing address
- Appointment requests
- Information submitted through contact forms
- Insurance and billing information
- Communications with our office
B. Protected Health Information (PHI)
If you become a patient, we collect Protected Health Information necessary for treatment, payment, and healthcare operations. This may include:
- Medical history
- Diagnoses
- Treatment plans
- Medication information
- Clinical notes
- Insurance information
PHI is handled in accordance with HIPAA and applicable Michigan law.
C. Automatically Collected Website Data
When you visit our website, we may automatically collect:
- IP address
- Browser type
- Device type
- Pages visited
- Date and time of access
- Referring website
This data may be collected using cookies or similar technologies.
2. How We Use Your Information
We may use your information to:
- Provide mental health and medical services
- Schedule and confirm appointments
- Communicate with you regarding care
- Process billing and insurance claims
- Improve our website and services
- Respond to inquiries
- Comply with legal obligations
We do not sell your personal or health information.
3. Disclosure of Information
We may disclose information:
- To healthcare providers involved in your care
- To insurance companies for payment processing
- To third-party service providers who assist with operations (under confidentiality agreements)
- When required by law, court order, or public health reporting requirements
- To prevent serious threats to health or safety as permitted by law
We do not share your information with third parties for unrelated marketing purposes without your written authorization.
4. HIPAA Rights (For Patients)
If you are a patient, you have the right to:
- Access your medical records
- Request corrections to your records
- Request restrictions on certain disclosures
- Receive a list of certain disclosures
- Request confidential communications
- File a complaint without retaliation
Requests must be made in writing using the contact information below.
5. Cookies and Tracking
Our website may use cookies to enhance user experience and analyze website traffic. You may disable cookies in your browser settings; however, some website features may not function properly.
6. Data Security
We implement reasonable administrative, physical, and technical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction. While we strive to protect your information, no method of electronic transmission or storage is 100% secure.
7. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites.
8. Children’s Privacy
Our services are not directed toward individuals under 18 without parental or guardian involvement. We do not knowingly collect personal information from minors without appropriate consent.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.
10. Contact Information
If you have questions about this Privacy Policy or wish to exercise your rights, please contact:
Modern Mind Clinic
18000 W Nine Mile Rd Suite 750
Southfield, MI 48075
Phone: +1 (248) 607-7190
Email: info@modernmindclinic.com